Lived Names

The UC Presidential Policy on Gender Recognition and Lived Name ensures members of the UC San Diego community are able to use lived names on university-issued documents, including academic documents, and in IT Resource systems where legally allowable. The legal name of university students, employees, alumni, and affiliates, if different than the individual’s lived name, is kept confidential and is not be published on documents or displayed in IT Resource systems that do not require a person’s legal name. The policy was created after the Gender Recognition Act passed (California Senate Bill 179).

How to update your lived name at UC San Diego

For clear, direct information on how to update your lived name throughout the UC San Diego enterprise, please click on the dropdowns below. Note that often systems use the word “name” when indicating lived name, and the phrase “legal name” to indicate the more specific place where legal name is used.

For students - how to update lived name

Undergraduate, graduate and professional school students at UC San Diego can enter and update their lived name, as well as other social identities (pronouns, gender identity, sexual orientation) through the Social Identities on TritonLink. Students may enter a first, middle, and last lived name. Answers to frequently asked questions are available here

If a student already had a preferred first and middle name in the system, that name has been converted to a lived name along with their legal last name.

Changes and updates to lived name will propagate through student systems. Some may take up to 48 hours to update.

If a student removes all lived names, the legal name populates downstream systems, replacing the prior lived name with the legal name.

Downstream systems using lived names for students are numerous. Some of the most common concerns about seeing legal name include:

A student’s UC San Diego e-mail address (@ucsd.edu) - for more information on how to change your @ucsd.edu e-mail address, please each out to the Postmaster Team to request the change to your official e-mail address. The Postmaster Team maintains your original e-mail address as an alias, ensuring that you continue to receive mail sent to the old address.

A student’s housing information - for more information on how to ensure that your name is correct for housing, please contact the Housing Liaison, at (858)-534-8567 housingliaison@ucsd.edu.

A student’s student ID card/campus card – for more information, please go to: https://sfs.ucsd.edu/campus-cards/faq.html#What-if-I-have-a-lived-name?

Legal names can be changed on campus records by completing the Name Changes & Corrections form available from the Academic Records Staff in the Registrar's Office, https://students.ucsd.edu/academics/_organizations/registrar/name-change.html. The Registrar is located on the second floor of the Student Service Complex.

If you are a student who is also UC San Diego employee, please see the information below under “For students who are also UC San Diego employees”

If you are a student who is a patient at Student Health Services and UC San Diego Health, please see the information below under “For students who are patients at Student Health Services and UC San Diego Health”

For students who are also UC San Diego employees

When a student is also an employee, which is often the case for UC San Diego graduate and professional school students, as well as many undergraduate students who get on-campus jobs, lived name must also be updated in the employee systems.

Log into UCPath Online at https://ucpath.universityofcalifornia.edu/home

Select Employee Actions > Personal Information

Under Name, select the arrow to expand the box

Select Legal Name/Name

Select Edit Legal Name/Name

Enter your Name information and click Save.

Here is a quick video which shows how to do it, https://ucpath.ucsd.edu/training/videos/microlearn/ml-changing-name.html

Downstream systems using lived names for student employees are numerous. Some of the most common concerns about seeing legal name include:

Microsoft's suite of software, including Microsoft Outlook, OneDrive and Teams.

Ecotimecampus.ucsd.edu, and other payroll systems

The UC Learning Center

All of these systems will eventually incorporate lived name into their systems once it is changed in UC PATH. The initial downstream synchronization processes may take 3- 4 days. This initial process is currently being improved for greater efficiency through changes in the coming year. Changing your lived name in UC San Diego’s three primary systems will start the process, but it will take time for the lived name to populate in all downstream systems.

For students who are patients at Student Health Services and UC San Diego Health

When a student is also a patient at UC San Diego Health, which includes UC San Diego’s Student Health Services, a student must first activate their online health portal (using their Student Active Directory, or AD, login name) in MyStudentChart.

In MyStudentChart, students have the option to share preferred name, gender identity, and sexual orientation. This information is shared in the “My Record” section of MyChart, under the “Questionnaires” section, in the “Optional Questionnaires” section under the heading “Sexuality and Gender Identity.”

For campus employees, including staff, faculty and academics

Lived name can be shared in UC PATH, the employee system for the entire University of California.

Log into UCPath Online at https://ucpath.universityofcalifornia.edu/home

Select Employee Actions > Personal Information

Under Name, select the arrow to expand the box

Select Legal Name/Name

Select Edit Legal Name/Name

Enter your Name information and click Save.

Please note that, as with many systems, UC PATH uses “Name” to indicate your lived name, and “Legal Name” to indicate the more specific place legal name is needed or used. Here is a quick video which shows how to do it, https://www.youtube.com/watch?v=xmLJw1xAkPQ

Downstream systems using lived names for employees are numerous. Some of the most common concerns about seeing legal name include:

Microsoft's suite of software, including Microsoft Outlook, OneDrive and Teams.

Ecotimecampus.ucsd.edu, and other payroll systems

The UC Learning Center

All of these systems will eventually incorporate lived name into their systems once it is changed in UC PATH. The initial downstream synchronization processes may take 3- 4 days. This initial process is currently being improved for great efficiency through changes in the coming year. After initial downstream synchronization, data being cached locally to individual full and web clients often takes time. These processes are outside UC San Diego’s control, and may take another 3-4 days.

For instructors who would like to use a lived name in student systems

If you are an instructor who would like a lived name to appear in student systems, such as class rosters and in the course catalog, you may update your lived name in the Social Identities tool on Tritonlink. Unfortunately, lived names entered via UC Path are not currently propagated automatically into student systems.

For Health employees, including staff and academics

Aligning with the UCOP Policy for Gender Recognition and Lived Name, UC San Diego Health team members can now update profiles to reflect their lived names in applications used within the UC San Diego Health system. For some applications, lived names will become the primary names presented in these applications. To remain compliant with current regulatory, legal, and financial requirements, there are limitations on updating Lived name for Staff/Providers who are licensed/credentialed in Epic, UC San Diego Health's electronic health record (EHR) system.

For more information, please see resources available at the password protected employee portal on the Staff Lived Name Changes page.

Lived name can be shared in UC PATH, the employee system for the entire University of California.

Log into UCPath Online at https://ucpath.universityofcalifornia.edu/home

Select Employee Actions > Personal Information

Under Name, select the arrow to expand the box

Select Legal Name/Name

Select Edit Legal Name/Name

Enter your Name information and click Save.

Downstream systems using lived names for employees are numerous. Some of the most common concerns about seeing legal name include:

Microsoft's suite of software, including Microsoft Outlook, OneDrive and Teams.

Ecotimecampus.ucsd.edu, and other payroll systems

The UC Learning Center

All of these systems will eventually incorporate lived name into their systems once it is changed in UC PATH. The initial downstream synchronization processes may take 3- 4 days. This initial process is currently being improved for great efficiency through changes in the coming year. After initial downstream synchronization, data being cached locally to individual full and web clients often takes time. These processes are outside UC San Diego’s control, and may take another 3-4 days.

For patients of UC San Diego Health, including students who are patients and employees who are patients of UC San Diego Health

Patients of UC San Diego Health have the option to share preferred name, gender identity, and sexual orientation through the MyChart portal. This information is shared in the “My Record” section of MyChart, under the “Questionnaires” section, in the “Optional Questionnaires” section under the heading “Sexuality and Gender Identity.”

Further resources and getting help

Frequently asked questions and answers about the policy and its implementation is available here.

Online education about the policy is available through the UC Learning Center titled “UC Policy on Gender Recognition and Lived Name” at https://go.ucsd.edu/3I7kq3z.

If you experience noncompliance or harassment concerning the usage of your lived name, or violations of the policy, such as a person using your dead name, or when a system which should be using your lived name is not, please report this to UC San Diego’s office for the Prevention of Harassment and Discrimination (OPDH), at https://ophd.ucsd.edu/

If you need specific support and assistance in navigating these processes, please reach out to UC San Diego’s LGBT Resource Center, at rainbow@ucsd.edu